Privacy Policy

This privacy policy sets out how Portchester Memorial Gardens uses and protects any information that you give us.

Portchester Memorial Gardens is committed to ensuring your privacy is protected.  Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy statement.

Portchester Memorial Gardens may change this policy from time to time.  Please check with us from time to time to be sure you are happy with the changes.  This policy is effective from 21st May 2018.

What we collect

We may collect the following information:

  • Name and address
  • Contact details, including telephone numbers and email addresses
  • Other information relevant to an interment order being placed

What we do with the information we gather

We require this information to process your order, provide you with a better service and in particular for the following reasons:

  • Internal record keeping
  • Maintaining current and historical records of the location of ashes and relevant grave ownership for legal and reference purposes
  • Maintaining contact in the event that you need to be informed of something happening to/near your grave area
  • Inviting you to our annual Christmas service
  • Reminding you when the grave lease is due for renewal

All of this data will be kept throughout the period of the lease purchased.  This will then be archived once the lease lapses, unless you request for some elements to be removed, which we will endeavour to do within the dictates of the information we are required to keep by law.


We are committed to ensuring the your information is secure.  In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.

Controlling your personal information

You may choose to restrict the collection or use of your personal date in the following ways:

  • If you do not want to receive an invite to our Christmas service or any other general contact, you may write to us or email at any time and we will update our records accordingly.

We will not sell, distribute or lease your personal information to third parties unless we are required by law to do so.

You may request details of personal information which we hold about you under the Date Protection Act 1998.  A small fee will be payable.  If you would like a copy of the information held on you, please write to Portchester Memorial Gardens, Upper Cornaway Lane, Portchester, Hampshire, PO16 8NF.

If you believe that any information we are holding on you is incorrect or incomplete, please write to us,  or email,  as soon as possible, at the above address.  We will promptly correct any information found to be incorrect.


How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive.  Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site.  Cookies allow web applications to respond to you as an individual.  The web application can tailor its operation to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used.  This helps us analyse date about web page traffic and improve our website min order to tailor it to customer needs.  We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not.  A cookie in no way gives us access to your computer or any information about you, other than the date you choose to share with us.

You can choose to accept or decline cookies.  Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer.  This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest.  However, once you have used these links to leave our site, you should note that we do not have any control over that website.  Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.  You should exercise caution and look at the privacy statement applicable to the website in question.